Clubhouse Rental General Information
TO RENT THE LGCA CLUBHOUSE (You must be an LGCA Member in good standing in order to rent the LGCA Clubhouse at the Member Rate or a Lakewood Resident to rent the LGCA Clubhouse):
HOW DO I RENT THE CLUBHOUSE FOR MY EVENT? FOLLOW STEPS 1 THROUGH 6:
1. Visit lgca.info to see if the date you want is available for rent. Click on the Calendar tab on the left-hand side. (Note: We try to keep the Event Calendar updated regularly. However, there may be some lag time between when a rental reservation date is made and when the Event Calendar is updated. Rentals on a first come, first served basis) Note: There are NO discounts for weekday rentals.
2. Click on the Clubhouse Rentals tab and download the appropriate rental application
***We are NOT currently accepting rentals outside of Lakewood at this time (unless the rental is vouched by a current member in good standing)***
3. Read the ENTIRE application packet (pages 1-6).
4. Fill out the application form COMPLETELY, initial and sign where indicated (pages 1-4 only).
5. Payment is made by check or money order only, make payable to “Lakewood Gardens Civic Association.”
Check acceptance policy: If your check is returned from your financial institution you will be charged a $35
check return fee and must pay for the returned check by cash or money order only. Your rental date will not be
held while we wait for the returned check to be paid and it is subject to be rented by another member. LGCA
reserves the right to deny a rental to anyone whose check has been rejected by their financial institution as
NSF or Account Closed.
6. Submit both the application and rental & deposit payment (can be one check) in the LGCA mailbox, located in front of the clubhouse.
Email the Rentals Chairperson at Rentals4LGCA@gmail.com, if you have any questions. (Please cc PresidentLGCA@gmail.com on all Rental inquiries)
Note: Verbal reservations will NOT be honored. Your rental date will be reserved only after your payment & application has been received. If two or more applications are received for the SAME rental date, we will honor the FIRST application received.
DATES AVAILABLE:
Non-Rent-able Holidays--The clubhouse will not be available for rental on the following holidays:
Memorial Day
4th of July
Labor Day
New Year's Eve
This is so that our members will able to enjoy the pool & clubhouse with their families during these holidays.
Note: The first weekend of the month during June, July, Aug, & September will NOT be available for rental. These are set aside for Member's Only Weekends.
Rent-able Holidays--The clubhouse will be available for rent on:
Mother's Day
Father's Day
Easter Sunday
Halloween
Thanksgiving
Veteran's Day
Christmas
New Year's Day
RENTAL BROCHURE AND APPLICATIONS:
1. Rental Brochure
Rental Brochure 2019.pdf
2. Rental applications:
If you are an LGCA Member, select:
LGCA 2017 Rental App_Members.pdf
If you are a Lakewood Resident, select:
LGCA 2017 Rental App_Lakewood Residents.pdf
If you are NOT an LGCA Member, or a Lakewood Resident you will only be able to rent the Clubhouse as a "sponsored rental" which requires that an LGCA member in good standing vouches for you. The LGCA member who vouches for you will be fully responsible for any damages (if any) caused by your rental.
If you are a Sponsored Rental, select:
LGCA 2020 Rental Application_Sponsored Rental.pdf
CLEANING UP AFTER YOUR EVENT:
You will be responsible to clean up the clubhouse facilities after your event (on the same night.) We may have a rental the next day and the facility needs to be clean so that the next renter can start setting up for their event.
(Cleaning supplies will be provided)
This includes:
1) Sweeping all floors (and pool deck floors if your guests were outside)
2) Mopping the floors of the hall your event took place in. (Note: You must use the mop bucket that has been filled with clean water & cleaning solution. Do not attempt to mop the floor without rinsing the mop periodically in the mop bucket!!)
3) Wiping down all counters (bar counter & member lounge counter), stove (if used) and sinks
4) Taking down all decorations
5) Throwing out all garbage and replacing the garbage can liners (liners will be provided.) Please do not take any extra/unused garbage can liners home with you.
6) Wiping down all folding tables and putting them away in the table closet
7) Putting away all chairs (folding chairs go in the chair closet)
You will need to meet with the Rentals Chairperson to walk through the facility the morning after your rental. The person who signed the Rental Agreement must be the person doing the walk-through, do not send someone else on your behalf. You may need to do some additional cleaning of areas that were missed or that you could not see the night before--be prepared to clean.
You may also opt to hire the LGCA Cleaning Crew to clean after your rental. The rate is $200 and they will take care of the garbage, sweeping/mopping, sweeping pool deck, and wiping down counter tops. You'll be able to go home after your event and sleep while we take care of the clean up! (Note: You will still have to put away the folding tables & chairs yourself.)
To hire the cleaning crew, select that box on the Rental Application and include the payment along with the rental fee & security deposit.
Please read all of the rental rules to ensure that you have a full understanding of what you are responsible for.
Rental Cancellations:
Cancellations less than four (4) weeks before the reservation will result in a 50% forfeiture of deposit.
Cancellations less than two (2) weeks before the reservation will result in 100% forfeiture of deposit.
